Man and Van Harlington Health and Safety Policy

Man and Van Harlington is committed to providing removal and transport services in a manner that safeguards the health, safety, and welfare of our employees, customers, contractors, and members of the public. This Health and Safety Policy sets out our aims, responsibilities, and arrangements to manage risk effectively during all moving, loading, unloading, and transportation activities.

Policy Statement and Objectives

Our objective is to prevent injury, ill health, and damage to property arising from our activities. We will plan and conduct all work, including household removals, commercial moves, collections, and deliveries, so far as is reasonably practicable, in accordance with relevant health and safety legislation and industry best practice.

We continually seek to:

Identify hazards associated with our operations, particularly manual handling, vehicle movements, and loading activities. Assess and control risks to an acceptable level. Provide information, instruction, and training to all employees. Maintain equipment and vehicles in a safe and serviceable condition. Promote a positive safety culture, with open communication and prompt reporting of concerns, incidents, and near misses.

Management Responsibilities

Management at Man and Van Harlington has overall responsibility for implementing and reviewing this Health and Safety Policy. Management will:

Ensure that health and safety is considered in planning and decision-making for all removal and transport work. Allocate appropriate resources for health and safety measures, including training, equipment, and maintenance. Carry out and regularly review risk assessments for typical and specialist moving tasks. Ensure that employees are competent for their roles and receive appropriate induction and refresher training. Monitor compliance with this policy through supervision, inspections, and feedback from staff and customers. Review this policy periodically, and following any significant changes in legislation, operations, or incidents.

Employee Responsibilities

Every employee has a responsibility to take reasonable care for their own health and safety and that of others who may be affected by their actions or omissions. Employees must:

Follow all safety procedures, instructions, and guidance provided by Man and Van Harlington. Use equipment, tools, vehicles, and personal protective equipment correctly and report defects immediately. Avoid taking shortcuts that could compromise safety, especially when lifting, carrying, or securing loads. Cooperate with management on all health and safety matters, including attending training and toolbox talks. Report hazards, near misses, injuries, and unsafe conditions to management without delay. Refrain from working under the influence of alcohol, drugs, or any substance that impairs performance or judgment.

Risk Assessment and Safe Working Practices

We conduct risk assessments for common removal and transport tasks to identify foreseeable hazards and implement control measures. These assessments cover, as a minimum:

Manual handling of furniture, appliances, and boxes. Use of handling equipment such as sack trucks, dollies, and straps. Vehicle loading, unloading, and securing of loads. Access to properties, including stairs, narrow corridors, and external paths. Slips, trips, and falls, particularly in wet or uneven areas. Interaction with customers, contractors, and the general public during moves.

Safe systems of work are developed from these assessments and communicated to staff. Where necessary, dynamic risk assessments are completed on-site to address conditions that differ from those anticipated.

Manual Handling and Use of Equipment

Manual handling is a core part of our activities and is managed carefully to reduce the risk of musculoskeletal injury. We will:

Provide training in correct lifting and carrying techniques. Encourage team lifting for heavy, awkward, or bulky items. Use handling aids such as trolleys, sliders, and straps wherever reasonably practicable. Plan access routes to minimise carrying distances and avoid unnecessary obstacles. Assess the weight and stability of items before moving them and, where necessary, dismantle furniture to facilitate safer handling.

All handling equipment will be maintained in safe working order and inspected regularly. Damaged or defective equipment must not be used and will be removed from service until repaired or replaced.

Vehicle Safety and Load Security

Safe operation of vehicles is essential in our work. Man and Van Harlington will ensure that vehicles used for removal and delivery services are suitable for the intended load and are maintained in a roadworthy condition through regular inspections and servicing.

Drivers and team members will:

Carry out pre-use checks on vehicles before starting work. Ensure that loads are distributed evenly and do not exceed vehicle weight limits. Secure items using appropriate restraints to prevent movement during transit. Take particular care when loading heavy items to maintain vehicle stability. Follow safe driving practices, comply with traffic regulations, and adjust driving style to weather and road conditions. Avoid reversing where possible and, when necessary, use a banksman to guide the manoeuvre safely.

Customer and Public Safety

We recognise our duty to protect customers and members of the public while carrying out work in homes, offices, and public areas. To achieve this, we will:

Keep access routes clear of trip hazards, such as packaging materials and loose tools. Communicate clearly with customers about where work will be taking place and any areas that should be kept clear. Use caution when moving large items through doorways and shared spaces. Minimise noise and disruption as far as is reasonably practicable.

Where operations may temporarily affect access or create hazards, we will take reasonable steps to warn and protect those who may be affected.

Accidents, Incidents, and Emergency Procedures

All accidents, injuries, and significant near misses must be reported to management as soon as possible. We will investigate incidents to identify underlying causes and implement corrective actions to prevent recurrence.

Employees will be made aware of emergency procedures, including what to do in the event of fire, serious injury, vehicle collision, or other emergencies encountered during work. First aid provisions will be maintained in vehicles and workplaces, and staff will know how to access assistance promptly.

Training, Communication, and Policy Review

Man and Van Harlington will provide appropriate health and safety training for all staff, including induction for new employees and ongoing refresher training where required. Specific training will be provided for higher-risk activities such as complex lifting operations or specialist equipment use.

This policy is communicated to all employees and is available to customers and other interested parties upon request. It will be reviewed regularly to ensure it remains current, effective, and aligned with the nature and scale of our removal and transport services.

By adhering to this Health and Safety Policy, Man and Van Harlington aims to deliver reliable moving services while protecting everyone involved in or affected by our work.



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Contact us

Company name: Man and Van Harlington Ltd.
Opening Hours:
Monday to Sunday, 07:00-00:00

Street address: 37 Little Rd
Postal code: UB3 3BT
City: London
Country: United Kingdom

Latitude: 51.5065110 Longitude: -0.4159140
E-mail:
[email protected]

Web:
Description: When you start planning a move, don’t forget to call us. Our expert man and van team in Harlington, UB3 will make your move the easiest one!
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